One Day Video
Internal Comms Agreement

Company/OrganisationYour NameWhat's the latest date that you are needing your video?Email AddressPhone Number

The Client agrees to the following (tick the boxes below):

1. They must allocate time for completing the Video Outline Planning document and submitting a completed version 5-working days before the scheduled video production date to allow enough time for the scripting process.

2. The key decision makers must make themselves available for a 2 x 1-hour Scripting Sessions with One Day Video’s (ODV) Scriptwriter prior to the scheduled video production date, as well as a Storyboard sign-off session. The decision makers must be a part of these Scripting Sessions and the Storyboard sign-off.

PLEASE NOTE: If the scripting, storyboard or editing sign-offs are not made on the day and get deferred by the client to a later date then $195+GST per hour will be charged for the extra time spent outside of the ODV process.

3. The key decision maker and all video participants (the talent) must be at the briefing session at the beginning of the shoot day (8:30-9:00am).

4. A maximum of two shoot locations is preferred, and any other locations must be no more than a 20-minute drive from the last location, otherwise this will eat into the shooting time.

5. The key decision maker must be available on the third day for the final editing sign off, between 5:00-6:00pm (re. the final video edit).

PLEASE NOTE: if this session is moved to an alternate day by the client the extra time incurred will be charged at ODV's hourly rate of $195 +GST.

6. The maximum video length allowance is 5 minutes. An extra fee of $1,200+GST will be charged for each 30-seconds (or part thereof) over this allowance.

7. We allow 2-hours for any minor edits requested after the final video sign-off.

PLEASE NOTE: any editing time after this, and/or changes that are outside of the script or storyboard, will be charged at ODV’s hourly rate of $195 +GST.

8. Anything outside of the ODV process (eg. evening shoots, Saturday shoots, or moving a morning to an afternoon shoot) will incur a 20% addition fee.

9. We are a product based video production company, therefore all payments are due within 7-days from receipt of the invoice, or prior to the shoot date, whichever comes first.

10. Any FREE offer that has been been made is contingent on payment being received as per item 9 above. ODV reserves the right to withdraw any FREE offer made if payment is not received as agreed.

11. If any of the shoot locations are outside of the Auckland region then the disbursements (eg. airfares, taxis, accommodation, meals, travel time, etc) are to be met by the client and payment is due on receipt of our invoice.

12. The director, videographer and the hired talent (if any) will provide their own lunch on the shoot day.

13. A video shoot may be cancelled no later than 5-days before the scheduled shoot date, however, time already spent on pre-production will be paid by the Client at $195 +GST per hour.

14. All rights to the video produced by ODV, including any voice over, are owned by the Client and they have unlimited use of the video in perpetuity.

15. ODV will not use the Client's video for promotional purposes without the Client's permission.

16. A scheduled video shoot date may be postponed, however a $550+GST postponement fee will be charged to the client to compensate the ODV contractors (eg. Director and Videographer) who have set aside this date for paid work.

By clicking the submit button below I am agreeing to all the above requirements.

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One Day VideoInternal Comms Agreement

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Internal Comms Agreement